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Book a flight for a group event

Learn how to book a flight specifically for a group event

Anna Allen avatar
Written by Anna Allen
Updated over a week ago

Purpose

This article describes how to book a flight for a group event.

Audience

This article is directed toward travelers and administrators of group travel events.

Get started

For comprehensive information on booking a flight, review our “Book a flight” article, including information on actions to take before booking.

Book a flight for a group event

  1. You can book a flight for a group event by starting from the Book Travel page or the event details page.

  2. From the navigation menu:

  3. Select Travel > Book Travel > Flights tab.
    Or,

  4. Select Travel > Group Events > select the group event. (Depending on whether you’ve accepted the event invitation, the button to select the event may say either: Manage Event or View Invitation and Manage Event [Figure 1]). Select the event. If you haven’t accepted the invitation yet, you won’t have the option to book a flight for the event (Figure 2). Accept the invitation if needed and select Book Flight. This takes you to the Travel > Book Travel > Flights tab.

    Figure 1. Upcoming Group Events page showing two events, one with a button to “Manage Event” and one with a button to “View Invitation and Manage Event”

    Figure 1. Manage Event button and View Invitation and Manage Event button

    Figure 2. Respond to Invitation section on the left showing Accept and Decline buttons; on the right the Book Flight section has a message of “You cannot book your flight until you accept the invitation request.”

    Figure 2. Book Flight option not available until you accept invitation

  5. Select a flight.

  6. When you get to the Review Itinerary & Book Flight page, the page will include an “Is this flight for a group event?” toggle switch. Turn the switch to Yes. This brings up a Group Event dropdown menu (Figure 3). Select the event from the menu.

    Figure 3. Review Itinerary & Book Flight page showing an “Is this flight for a group event?” toggle switch and a Group Event dropdown menu

    Figure 3. “Is this flight for a group event?” toggle switch and Group Event dropdown menu

  7. Complete all the sections on the Review Itinerary & Book Flight page as needed.

  8. Select Book Flight to confirm your flight.

Approve a travel request

If a booking requires approval, the admin will need to approve the booking. Review our “Approve travel requests” article to learn more about this topic.


Need help?

If you need help, contact the support team:

  • From the web app: Select the Help & Support icon at the top-right (that is, the question mark icon) and select Chat With Us.

  • From the mobile app: Open the navigation menu and select Chat With Us.


Publish date: November 21, 2025

Last update: NA

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