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Create a group event

Learn how to create a new group event

Anna Allen avatar
Written by Anna Allen
Updated over a week ago

Purpose

This article explains how to create a group event.

Audience

This article is directed toward administrators of group travel events.

Create a group event (web app)

To create a group event from the web app, take the following steps from the navigation menu:

  1. Select Travel > Group Events (Figure 1).

    Figure 1. Navigation menu showing Group Travel outlined for emphasis

    Figure 1. Select Group Events from navigation menu

  2. If you have not yet created a group event, a Create A Group Event page opens. Select Create Group Event (Figure 2). This opens a New Group Event page (Figure 3).

    Figure 2. Create a group event page showing a create group event button

    Figure 2. Create a Group Event button
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    Figure 3. New Group Event page showing fields for the event name, location, date, and other details

    Figure 3. New Group Event page

  3. Complete the group event information fields.

  4. Select Save.

  5. Scroll down to the Add Guests section (Figure 4).

    Figure 4. New Group Event, Add Guests section

    Figure 4. New Group Event, Add Guests section

  6. Select Edit to add guests to your newly created event.

Add employees as guests

To add employees from the New Group Event page, take the following steps:

  1. Check the checkbox next to the employee’s name in the employees list (Figure 5). If the employee you want to add is not showing on the list, you can also search for the employee in the Search Employees search bar.

  2. Once you’ve selected all the employees you want to add to the event, select Save.

Figure 5. New Group Event page showing a created event and an Add Guests section, which has a list of employees and a check box to the left of each name

Figure 5. Select guests in the Add Guests section

Launch and send invitations

Once you’ve created the event and added employees to the guest list, a Launch Event & Send Invites button appears at the bottom-right of the page (Figure 6). Select it.

Figure 6. New Group Event page showing a created event with invited guests and a Launch Event and Send Invites button at the bottom-right corner of the page

Figure 6. Launch Event & Send Invites button

This brings up a confirmation page for the event (Figure 7). From that page, you can select Manage This Event or View All Events.

Figure 7. Event confirmation message saying: “Your group event has been created! Your group event has been created and invitations have been sent. Your guests will receive all the details they need to join. You can manage your event anytime from your group events page.”

Figure 7. Event creation confirmation page

Once an event is successfully created, the invited guests will receive an automated email invitation (Figure 8).

Figure 8. Automated group event email invitation for invited guest. Provides date and location of event, as well as a “View and Respond to Invite” button.

Figure 8. Email invitation for group event

Need help?

If you need help, contact the support team:

  • From the web app: Select the Help & Support icon at the top-right (that is, the question mark icon) and select Chat With Us.

  • From the mobile app: Open the navigation menu and select Chat With Us.

Publish date: November 21, 2025

Last update: NA

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