Purpose
This article describes how to edit a group event.
Audience
This article is directed toward administrators of group travel events.
Overview
Once you’ve created a group event, you can edit the event details and guest list and invite additional attendees. Only administrators have access to edit group events.
Edit a group event (web app)
To edit a group event, take the following steps from the dashboard:
From the navigation menu, select Travel > Group Events. This brings up the Upcoming Group Events page (Figure 1).
Figure 1. Upcoming Group Events page
Select View Invitation and Manage Event for the event you want to edit. This takes you to the event page (Figure 2).
Figure 2. Details page for a specific group event
You can take several actions from the event page:
Edit event details: The top section of the page shows the general event details. Select Edit Details to make changes to that section. This opens an Edit Group Event page (Figure 3) where you can edit the event name, event start and end times, and point of contact. However, you cannot make changes to the event dates and location. Once you’ve made the needed edits, select Save and then Return to Event Page.
Notes: You can also add a description, or any other relevant event notes, in the Notes section (optional).
Figure 3. Edit Group Event page
Respond to invitation: If you are invited to the event and haven’t yet responded to the event invitation, this section shows the options to Accept or Decline. If you accept the invitation, the section changes to: “You are attending!” If you decline the invitation, the section changes to: “Declined Event.”
Add notes to the event: In the Notes section of the page, you can select Edit Details to add notes for the event. This takes you to the same page as when you select Edit Details from the general event details section. Once you’ve made the needed edits, select Save then Return to Event Page.
Add Guests: The Guest List section of the event page shows which employees have been added to the event; whether invited guests have accepted, declined, or not responded; and whether accepted guests have booked a flight to travel for the event, if applicable.
To add a new guest to the list, select Add Guests. This opens the Edit Group Event page for that event > Add Guests section (Figure 4). The guest list is in a table format, and for guests who have already been invited to the event, their rows are grayed-out and already selected. Add new guests by selecting their rows. Once you've made the needed edits, select Save & Send Invites and then Return to Event Page. This automatically sends out an invitation to (only) the new invitees.
Figure 4. Add Guests section, Select a guest to add to event
Need help?
If you need help, contact the support team:
From the web app: Select the Help & Support icon at the top-right (that is, the question mark icon) and select Chat With Us.
From the mobile app: Open the navigation menu and select Chat With Us.
Publish date: November 21, 2025
Last update: NA