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IRS midyear mileage rate change announcement

Written by Anna Allen

Purpose

This article informs users that the IRS recently announced a midyear update to its suggested mileage reimbursement rate, and TravelBank will update the platform to reflect the new IRS rate. Please review this announcement and take action on your mileage reimbursement rate if needed.

Audience

This article applies to all US customers using the IRS rate as the mileage reimbursement rate for their organization’s expense policy.

Overview

The current IRS rate in TravelBank is 0.725, and effective July 21, 2026, the TravelBank platform will be updated with the new IRS mileage rate of 0.76.

  • If you are using the IRS rate as the mileage reimbursement rate for your organization’s expense policy, any mileage expenses created on or after July 21 with an expense date of July 1 or later will automatically be calculated using the new IRS mileage rate.

  • For all new mileage expenses created after July 21, the system will decide the rate based on expense date. Expenses dated before July 1 will take the old rate, and expenses dated on or after July 1 will take the new rate.

  • Expenses already created with expense dates between July 1 and July 20 will continue to reflect the old IRS rate and will not be automatically adjusted. Therefore, please review these expenses closely and make corrections as needed.

    • For unsubmitted expenses: Direct your employees to discard existing mileage expenses and re-create new ones on or after July 21. These new expenses will automatically take the new IRS rate.

    • For expenses that are Submitted, Approved, Paid, or In-Flight: For approvals or reimbursements, the mileage rate will not be automatically adjusted. Please review these expenses, identify any reimbursement differences, and direct employees to submit a separate reimbursable expense for the reimbursement difference so it can be reimbursed through the next reimbursement cycle.

Please note: The IRS publishes a standard mileage rate that many organizations follow; however, it is not mandatory for you to use this rate. You are free to choose a mileage reimbursement rate in accordance with your company policies.

How to pull up a listing of all mileage expenses

  1. From the navigation menu, select Company Settings > Expenses > Expense Export (Figure 1). 

    Figure 1. Company settings, expenses page, with the expense export button outlined for emphasis

    Figure 1. Expenses settings page Expense Export button

  2. Use the Export Range section to refine the export range for your export to: July 1, 2026, to July 20, 2026.

  3. In the Select Report Status field, select All Report Statuses.

  4. Once you’ve set up your expense data for your export, complete the export by selecting Export at the bottom of the page. This automatically downloads your export as a .csv file. (Note: If no expenses meet the range you set for the export, an error message appears [Figure 2.] Reset your filters to include a wider range of expenses, and try your export again.)

    Figure 2. Expense Export Failed dialog error message saying: No expense reports were found for your specified range.

    Figure 2. Expense Export Failed error message
    ​

  5. Open your export report .csv file from your Downloads folder.

  6. Filter for your mileage expenses:

    1. Select all the data in your sheet.

    2. Select Filter to turn on the filter options for each column.

    3. Select the filter options arrow in the Merchant column (Figure 3). This brings up the Sort and Filter options.

      Figure 3. A spreadsheet showing several rows and columns of information. In the Merchant column header row, the cell has a downward-facing arrow, the filter options arrow, which is outlined for emphasis.


      ​

    4. In the Filter section, unselect the Select All option (Figure 4).

      Figure 4. A dialog labeled Merchant shows sections with options for sorting and filtering. In the Filter section, the option of Select All is unchecked.

      Figure 4. Sort and filter options dialog, Select All option
      ​

    5. Select only the Mileage option. The expenses that appear/remain are your mileage expenses (Figure 5).

      Figure 5. A dialog labeled Merchant shows sections with options for sorting and filtering. In the Filter section, the option of Mileage is checked, and the spreadsheet now only shows Mileage expenses.

      Figure 5. Sort and filter options dialog with expenses filtered by Mileage
      ​

  7. From the mileage expenses, filter for expenses in July:

    1. Select the filter options arrow in the Date column.

    2. In the Filter section, unselect the Select All option.

    3. Select July under the 2026 option (Figure 6). This will filter for all July expenses. Review your expenses from July 1 to July 20.

      Figure 6. A dialog labeled Date shows sections with options for sorting and filtering. In the Filter section, the option of July under 2026 is checked.

Figure 6. Sort and filter options dialog for the Date column

Publish date: July 16, 2026

Last update: NA

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