Comments on expense reports allow managers, admins, and finance to effectively communicate to employees questions or corrections that they may need to make to their expense report, prior to providing approval.
If your company has expense report comments enabled, when viewing an expense report you may add a comment by typing in the comment field located on the right side of the screen in the Activity panel.
Figure 1. Add a comment in the comment field in the Activity panel
You can send comments to employees who have submitted expense reports, additionally, if you return an expense report, there is a comments field in the dialogue box that appears:
Figure 2. Add comment field in the Reject Report? dialogue
Leaving a comment is optional, but it can help employees understand why an expense report was returned, and what they may need to do in order for it to be approved once they submit it again.
Comments appear on the right side of the screen, along with the last action:
Figure 3. Expense report page, comment list in the Activity panel
The employee can then make the necessary adjustments, and resubmit the expense report.
Frequently asked questions
Publish date: July 19, 2022
Last update: December 27, 2024